I have to do a bunch of searching to get to sections (or remember their character-exact names). In the last two years, though, my current text file has gotten too unwieldy to use. I skipped all other note-taking apps over the years because I was convinced by people here who said plaintext was best. But Freemind and Keep were both still too inconvenient on desktop, so at some point I ended up back at text files. Years passed, and I needed something to take notes with on mobile, and Google Keep was the simplest fit. It worked great, but search was broken (DFS but only able to find results in one treepath?!). I started with text files in Notepad, then learnt from a friend how to use Freemind to organise notes as hierarchical mindmaps instead. Physical journals, Apple Notes, Google Keep, Google Docs, for the technically inclined just markdown files. Ok greybeard :)īut point being: Its almost never Notion or tools at a similar power level. I did that very specifically with this extremely talented and productive engineer on my team, and his answer: markdown files in a big folder, grep, and vim. If that definition of success isn't your cup of tea, then go ask who you perceive as the most productive person you work with. I bet twenty bucks that the most common answers to that question, when limited to the note-taking space, are: Nothing, and Apple Notes. Subsequently: Go ask the CEO or other leaders of your company the systems they use to stay organized. Running on a treadmill (and spending hours a week planning that run) so to speak. I would love to see a broader intensive study on this topic, but just from my observations: its youtube and tik tok creators with a few thousand viewers, people who may actually be rather busy but don't drive much success from what they do. I'm going to be a little mean here, but I think it needs to be said: "How to be productive in Notion" videos and template sales sites and such are always made by boringly unsuccessful people. Eventually people started to realize that they were lost in the process of writing Notion docs rather than focusing on getting work done, but it took a long time. Executives would praise the team for being so organized and always having so much to show in presentations. The sad part was that it worked, at least for a while. Yet they could barely do any product management work that we needed to ship product because their whole world revolves around building Notion pages rather than building products. They had hundreds of Notion pages that supposedly collected everything and show them in meetings, slide decks, and at every chance they had as proof that they were on top of things. The Product Management group at my last company was the worst at this. It turns into an exercise where the Notion document becomes the goal, rather than a tool to help get work done. My last two jobs have had groups that adopted Notion and tried to use heaps of rules and templates and emojis that they wanted everyone to use to structure and document everything in Notion. The same thing happens in the workplace, too. You can create them yourself within seconds, but that's the nature of the "productivity industry", you get big bucks for the mere idea that your product will make their life easier/faster. I also don't get the notion template hype on gumroad/etsy/producthunt/etc. But again, blog notes are rarely changing so you see the pattern here I hope. Also I will say, with their API you can technically hook up whatever databases you have within Notion for use, so it can easily become a place to store your blog notes and use them without copying/pasting. Think: internal team documents in one central place (less active) vs updating your app's documentation multiple times an hour (more active), the latter of which is not what Notion is good for at all. It's a less "active" tool, which is also why for some people I think Notion is the wrong solution but for others works great. I can see why some do however, it's a solid second brain organizational tool, somewhere to place things "long term" and keep them. This isn't an endorsement for Notion, I also dislike it and use other tools.
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